VIU Scenery

Elect Meetings

Preparing for the Election Meeting - Vice-Chair of Senate

The following is a brief procedure on how to prepare for the election meeting:

  • Place “election of Vice-Chair” under Elections Committee Report - see a sample agenda.
  • Prepare ballots the Vice-Chair in the event an election is required.  The ballot box is contained in the locked cupboard in the Library Boardroom. See a sample ballot.
  • Results of the election are recorded in the minutes.  Some suggestions for wording are as follows:
      • Elected by Acclamation:  The Chair called for nominations for the position of Vice-Chair.  Jane Boe was nominated and elected Vice-Chair by acclamation.
      • Nominations were called for the position of Vice-Chair.  Two nominations were made with the second nominee withdrawing in support of the first nomination.  Greg Foe was elected Vice-Chair by acclamation.
    OR
      • Elected by Ballot Vote:  The Chair called for nominations for the position of Vice-Chair.  Jane Boe was nominated and elected Vice-Chair by acclamation.
      • Nominations were called for the position of Vice-Chair.  Two nominations were made and accepted, and an election by ballot was held, with the President, Vice-President Academic, and Recording Secretary as scrutineers.  Votes were counted, and Greg Foe was elected and declared Vice-Chair.

       

Action Required Following the Election of Vice-Chair of Senate

  • Update Senate website.
  • Inform Awards & Honors Committee.

 

 

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