Prepare draft Senate Master Meeting Schedule (work around Board of Governors meeting dates) Senate usually meets the first Thursday of every month
Check for any Senate member terms expiring June 30th; if necessary, ask Elections Committee support to call meeting of Elections Committee to plan for a Spring election.
Develop plan of action for any standing committee memberships affected by change in Senate members.
February
Determine vacancies for Senate elections and send memos to Registrar; President; Board, and resource person supervisors
Finalize Senate Master Meeting Schedule and send to Senate for approval
March
April
Send a memo to Standing Committees regarding year end activities/deadlines
Develop and update membership lists for Senate and its Standing Committees for the upcoming year
May
Conduct the elect meeting for the Vice-Chair of Senate for the upcoming year
Standing Committees also to conduct the elect meeting for the Chair and Vice-Chair for the upcoming year, if applicable
Elections Committee meets to finalize Standing Committee membership lists
Elections Committee meets to elect the Vice-Chair of Senate
Senate appoints the Final Appeals Tribunal, under the Educational Standards Committees' recommendation
Start thank you letters to Senators and Standing Committee Members (CC & ESC) whose terms are expiring.
June
Send acknowledgement letters to outgoing members, with a copy to Human Resources for the employee file (letter should come from Ralph as Chair)
Send acknowledgement letter to Standing Committee support
July
Recess
Send message to Senate members regarding the Senate annual retreat
