Draft CS03: Emergency Management and Critical Incidents Response is a new policy.
About the policy
The purpose of this policy is to protect the health and welfare of the VIU community by reducing the negative impacts resulting from emergencies, disasters and critical incidents. This policy also ensures compliance with the Emergency and Disaster Management Act and the requirements for Education Quality Assurance (EQA) status.
Consultation is now open
Consultation on the draft policy is now open and members of the VIU community are invited to share their feedback. The consultation runs from January 13 until 4 pm on February 7.
Input received during the community consultation will help inform changes to the proposed policy. Any feedback or submissions received after the consultation period concludes may not be reflected in the revised policy or in the consultation summary report.
Policy information
A board level policy requiring emergency management and critical incident response plans will meet the fiduciary obligations of the board to manage risk.
For critical incidents, there is an additional need to meet the requirements for Education Quality Assurance (EQA) status: "The institution must create and implement a policy and process for managing critical incidents and crisis situations, including designating specific staff member(s) responsible for the institution's crisis and critical incident management. The policy must be available on the institution's website." EQA certification is required for any PSI accepting international students.
Though critical incident response policies are not yet common among comparators, it was determined that a joint policy with emergency management would ensure compliance with the new Quality Assurance requirements.
A new joint policy was developed to respond to these requirements.
Table of Concordance: Policy
|
Section |
Notes |
|
Purpose |
New |
|
Scope and Application |
New |
|
Policy |
New, with some content based on comparators and BC Emergency Management System Guide |
|
Considerations |
New |
|
Roles and Responsibilities |
New |
|
Reporting |
New |
|
Related Documents |
New |
|
Appendix A: Definitions |
New, with content based on comparators and BC Emergency Management System Guide (see document notes) |
Documents for review
CS03: Emergency Management and Critical Incidents Response (draft)
Share your input
Once you have reviewed the policy, please share your feedback in one of the following ways:
- by taking this short survey
- by sending an email to: policy@viu.ca
- by writing to:
Policy Office
Office of the General Counsel and University Secretary
Nanaimo Campus
Building: 305, Room: 432
Mail drop: 305-4A
Feedback provided will be anonymized in all reporting.
Formal submissions
Formal submissions from groups or organizations can be submitted by email to policy@viu.ca or in writing (see above). Please state the name of your group and the position of the person submitting the feedback. These submissions will not be anonymized, and feedback will be attributed in reporting.
Thank you for participating!
Once consultation is complete, this policy will go through the Board of Governors approval process. The policy may be updated based on the feedback received. The Policy Office may also make minor changes to formatting/wording for consistency. Consultation feedback and policy changes will be outlined in the consultation report. The consultation report will be provided to the Board of Governors and posted on this policy page.
We anticipate this draft policy will be provided to the March 31 Board of Governors meeting for approval. Check back on the CS03: Emergency Management and Critical Incidents policy page for updates as this policy moves through the policy approval process.